Everything a Show Parent (and Student) Needs - All in One Place!

Welcome Parents! We are thrilled you are here! CYT relies heavily on the support of our parents and we want your involvement behind the scenes to be as rewarding and fun as your child's experience on stage! This is your "one stop shop" for all information and forms related to the show: everything from the audition process ... to parent production teams... to the cast party. 

(If you are looking for information and forms related to CYT Classes, please go to the Classes web page.)

Welcome New Families!

Is this your first show? Here's a quick timeline-based overview of what to expect (for both students and parents):

 1. Classes - you need to sign up in order to be in a show
 2. Auditions - you need to sign up to get an audition time
 3. Callbacks - you may or may not get called back for more auditioning
 4. Parent Meeting- if you are cast, this meeting is a must for parents
 5. Show Crew - if you are not cast, you can still sign up to work behind-the-scenes
 6.  Rehearsals - 2 nights per week for about 10 weeks
 7. Parent Teams- Parents meet during rehearsal to work on their pre-production teams
 8. 2nd Parent Meeting - final prep before Costume Parade & Show Week
 9. Costume Parade- a time for the Artistic Team to see cast members in full costume, hair & makeup
10. Performances - there are 6-7 performances (including at least one School Day Show)
11. Cast Party - usually after the School Day performance & cast photos - lots of fun!
12. Strike - after last show, everybody cleans up, then there are awards and Strike Show!
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Audition Information

Auditions are a wonderful way for students to gain self-confidence and experience in performing in front of people. Currently enrolled CYT students ages 8-18 are invited to audition for any one of the CYT productions each session.

AUDITION PROCESS
  • SIGN UP (View Audition Sign-up How To video)
  • PREPARE: You will need a 1 min. song and/or a memorized monologue if required.
  • AUDITION DAY: Show up for your audition 20 minutes early. Bring your Audition Form, including headshot, Conflict Sheet, and Medical Release/Behavior Contract to check-in (see the "PDFs" Button at the top of the Parent Hub page to get the required forms).
  • Note: you will not be able to audition without the completed forms and an actual printed photograph.

    Typically, auditions will be open for all to watch. We will take 10 at a time. Following the vocal audition, your group will learn a short dance routine to perform for the Artistic Team. Callbacks will be closed. Callbacks will be only for those we need to see again for any number of reasons.

    Audition Tips
  • Keep your song limited to one minute or less.
  • No acappella singing; bring an accompaniment track without vocals or, if an accompanist is available, sheet music. 
  • Choose a broadway-style song or a children's song.
  • Do not sing a song from the show for which you are auditioning; this is considered poor theatre etiquette.
  • In most cases, an upbeat song is best. Show energy and enthusiasm!
  • Make sure your song is within your vocal range.
  • No costumes, props or choreography;  the directors want to see you at your best.
  • Practice your song in front of people until you are comfortable enough to perform.
  • Confidence is key! If you are not a singer, that's okay!
  • Give the directors a show and win them over.
  • Directors want actors who will look comfortable on stage.
  • You will be asked to learn and perform a short dance routine with a group - so wear comfortable clothes that you can dance in.

  • If you are cast...
  • You must be at all rehearsals for which you are scheduled. If an absence is necessary, permission must be received from the Director and/or Production Coordinator. Any cast member missing more than two rehearsals may not be able to participate in the show. Conflicts (other than illness) after casting are not allowed.
  • All conflicts must be listed at the time of auditions, and will be taken under consideration during casting. Conflicts, other than illness, reported after casting may require that you drop the show.
  • You may not leave rehearsal early.
  • You must be at all performances. This may include missing one day of school.
  • You must pay a Production Fee of $175. If you need to work out a payment plan, please contact the office.
  • Your parents must agree to attend two parent meetings and to serve 20 hours on a Parent Production Team. An "Adult Sponsor" may volunteer these hours in the place of a parent and designate the hours to a cast member.

  • Please see the "PDFs" Button at the top of the Parent Hub page for the Audition Form, Conflict Sheet, Costume Info Form, and other important Audition information.

    Parents must agree to the following:
    I realize that if my child is chosen for the cast, I will be responsible to make sure he/she attends every performance and every rehearsal for which he/she is scheduled. In case of illness, I will notify the Production Coordinator in advance. In order to ensure the quality of rehearsals and the production, I understand that two or more absences may result in dismissal from the show. I understand that students who audition are NOT eligible for a class tuition refund. I understand that I will be charged a $175 Production Fee for the 1st child, $155 for the 2nd child and each additional child. I am also responsible for personal items (i.e., shoes, tights, make-up). I understand that I will be required to attend two parent meetings and to volunteer 20+ hours as part of a Parent Production Team.
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How Are Parents Involved In a Show?

Unlike many children’s theatre programs, parents are essential to CYT. Not only does CYT welcome parents to all aspects of our program, CYT requires parent involvement at a number of levels. First and foremost, CYT depends on parents to get their children to class, to rehearsals, and to shows on time and prepared.

If your child is cast in a show, there are two mandatory Parent Meetings (one during the first rehearsal, and one midway through the 10-week session) that will give you all the information you need for the weeks to come. Each cast member must have at least one parent (or representative 18 years or older) attend these meetings.

Likewise, at least one parent (or adult family representative) is required to be involved in preparing for the session production. CYT has found that “Parent Production Teams” are the best way to get the essential jobs done! You will actively serve on one of the many Parent Production Teams throughout preparation for the show and/or during the show. Working side by side enables families to share a common goal.
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Parent Production Teams

To put on a production, we need all parents to help by being involved on a parent team. Below are descriptions and approximate time commitments to help you decide where your gifts will best be used! Parent teams are formed by the parents of the children in each production. The teams work with the Production Coordinator and Director to develop sets, props, programs, advertising and doing many other things to create an unbelievable end product together!

Below are descriptions and approximate time commitments to help you make your decision about a team.

Opportunity Baskets Collect fund raising items for Silent Auction. Plan, collect items, and create Donation Baskets. Work the Donation Basket and Silent Auction tables during all the public shows. Assign and instruct cast members for collecting donations during the show intermissions.
Timeframe:  Before the show and during the week of dress rehearsals and shows.

Backstage Assist crew of both students and adults with moving sets on and off stage during dress rehearsals and productions.  Maintain crowd control; able to keep kids quiet and orderly backstage during show. Look good in basic black, team builder, organized, flexible & cool under pressure. Timeframe: Dress rehearsal week and all shows including move-in and strike; can divide up time among team members.

Costumes Assist the head of the team in designing and fitting costumes for each character in the production. Enjoy thrift shopping, sewing and/or making alterations.
Timeframe: Before the show gathering and making costumes, during the show any upkeep or replacements. After the show, collect all costumes and launder washables. “A well-costumed show is a labor of love and joy to behold.”

Costume Post Show Clean-Up (subcommittee of costumes) Manages costumes from strike through the return of all costumes to the warehouse.

Green Room Create simple activities for cast members and maintain a quiet, orderly Green Room. Make cue sheet, clean-up charts and circulate supervision sheet to make sure each dress rehearsal and show is covered. Need to be a good disciplinarian.
Timeframe: Dress rehearsal week and all shows; divide up time among team members.

House Enjoy serving people and providing quality customer service. Sell tickets at the door, set up ushers for all performances, responsible for picking up tickets at CYT office. Oversee care and upkeep of the seating and lobby areas of the theater.
Timeframe: A few hours spent pre-show recruiting ushers & equipment preparation and during the show; can split up time among team members.

Makeup Assist the head of the team in designing characters’ makeup and applying specialty makeup at shows. Apply makeup and style hair at Costume Parade. Assist team head in ordering and distributing makeup kits. Help instruct cast and parents in applying makeup and styling hair. Timeframe: Costume Parade, a few rehearsals, all dress rehearsals and shows.

Programs Help solicit advertising, collect and format program information, and take photographs for program and slide show and post bios. Knowledge of Adobe Photoshop and/or photo editing a plus.
Timeframe: Before the show, edit photos, proof program information and put together pre-show slideshow including cast bios.

Props Collect all props needed from the Production’s prop list. Enjoy searching thrift stores or being creative at making props with a minimal budget. Supervise the prop table during dress rehearsals/shows. 
Timeframe: Rehearsals the week before move-in with props. Before show and during dress week and show, checking to make sure all props are accounted for and in order. After show returning props to CYT storage and borrowed items to owners. Can divide up time among team.

Public Relations Help distribute fliers and posters and publicize show to the community (as well as program ad information). Supervise the publicity table and student tours during the shows. Will need to work with the CYT KC Communications Director.
Timeframe: Before the show, during shows at PR table, can divide up time and responsibilities among the team.

Refreshments Responsible for purchasing refreshments and supplies at wholesale and selling food items at public performances.
Timeframe: Before show to purchase items, before show and at intermission setting up and cleaning up refreshment area as well as selling refreshments.  

Sets Build, borrow, buy or rent any sets needed for the production. Work with Director on obtaining a list of scenes to be built. Unload sets at the theater and set up. Make any necessary repairs to the set during the run of the show. Take down the sets following the last performance and take to the CYT storage.
Timeframe: Before show opens, during, and after show closes.

Souvenirs Purchase and make unique show-themed items, flowers, and congratulatory items to sell during public shows.
Timeframe: Before and during shows.

Tech Assist and monitor cast with microphone use. Set up and run sound board and/or lighting per schedule set by team head. Works well under pressure and is able to be flexible and take direction.  Timeframe: Must be available for show week from move-in through strike, including school day shows.  Theater technical experience is desired but not necessary.

Gala (Fall & Winter only) Assist Gala Committee in the procurement of items/donations for CYT KC's fundraising event held in April. This could be items for Silent and/or Live Auction, or in-kind donations to help make the Gala a successful event.
Timeframe: Through the run of the show.
 
Each team must have a Head to oversee the team and delegate and help execute responsibilities. While the team head is responsible for organizing and conducting sign-ups, each member is encouraged to become familiar with the team procedures available to team heads on Google Drive.   The head makes sure all aspects of the job have been assigned and are completed. (Extra hours required.)
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