To put on a production, we need all parents to help by being involved on a parent team. Below are descriptions and approximate time commitments to help you decide where your gifts will best be used! Parent teams are formed by the parents of the children in each production. The teams work with the Production Coordinator and Director to develop sets, props, programs, advertising and doing many other things to create an unbelievable end product together!
Below are descriptions and approximate time commitments to help you make your decision about a team.
Collect fund raising items for Silent Auction. Plan, collect items, and create Donation Baskets. Work the Donation Basket and Silent Auction tables during all the public shows. Assign and instruct cast members for collecting donations during the show intermissions.
: Before the show and during the week of dress rehearsals and shows.
Assist crew of both students and adults with moving sets on and off stage during dress rehearsals and productions. Maintain crowd control; able to keep kids quiet and orderly backstage during show. Look good in basic black, team builder, organized, flexible & cool under pressure. Timeframe
: Dress rehearsal week and all shows including move-in and strike; can divide up time among team members.
Assist the head of the team in designing and fitting costumes for each character in the production. Enjoy thrift shopping, sewing and/or making alterations.
: Before the show gathering and making costumes, during the show any upkeep or replacements. After the show, collect all costumes and launder washables. “A well-costumed show is a labor of love and joy to behold.”
Costume Post Show Clean-Up (subcommittee of costumes)
Manages costumes from strike through the return of all costumes to the warehouse.
Create simple activities for cast members and maintain a quiet, orderly Green Room. Make cue sheet, clean-up charts and circulate supervision sheet to make sure each dress rehearsal and show is covered. Need to be a good disciplinarian.
: Dress rehearsal week and all shows; divide up time among team members.
Enjoy serving people and providing quality customer service. Sell tickets at the door, set up ushers for all performances, responsible for picking up tickets at CYT office. Oversee care and upkeep of the seating and lobby areas of the theater.
: A few hours spent pre-show recruiting ushers & equipment preparation and during the show; can split up time among team members.
Assist the head of the team in designing characters’ makeup and applying specialty makeup at shows. Apply makeup and style hair at Costume Parade. Assist team head in ordering and distributing makeup kits. Help instruct cast and parents in applying makeup and styling hair. Timeframe
: Costume Parade, a few rehearsals, all dress rehearsals and shows.
Help solicit advertising, collect and format program information, and take photographs for program and slide show and post bios. Knowledge of Adobe Photoshop and/or photo editing a plus.
: Before the show, edit photos, proof program information and put together pre-show slideshow including cast bios.
Collect all props needed from the Production’s prop list. Enjoy searching thrift stores or being creative at making props with a minimal budget. Supervise the prop table during dress rehearsals/shows.
: Rehearsals the week before move-in with props. Before show and during dress week and show, checking to make sure all props are accounted for and in order. After show returning props to CYT storage and borrowed items to owners. Can divide up time among team.
Help distribute fliers and posters and publicize show to the community (as well as program ad information). Supervise the publicity table and student tours during the shows. Will need to work with the CYT KC Communications Director.
: Before the show, during shows at PR table, can divide up time and responsibilities among the team.
Responsible for purchasing refreshments and supplies at wholesale and selling food items at public performances.
: Before show to purchase items, before show and at intermission setting up and cleaning up refreshment area as well as selling refreshments.
Build, borrow, buy or rent any sets needed for the production. Work with Director on obtaining a list of scenes to be built. Unload sets at the theater and set up. Make any necessary repairs to the set during the run of the show. Take down the sets following the last performance and take to the CYT storage.
: Before show opens, during, and after show closes.
Purchase and make unique show-themed items, flowers, and congratulatory items to sell during public shows.
: Before and during shows.
Assist and monitor cast with microphone use. Set up and run sound board and/or lighting per schedule set by team head. Works well under pressure and is able to be flexible and take direction. Timeframe
: Must be available for show week from move-in through strike, including school day shows. Theater technical experience is desired but not necessary.
Gala (Fall & Winter only)
Assist Gala Committee in the procurement of items/donations for CYT KC's fundraising event held in April. This could be items for Silent and/or Live Auction, or in-kind donations to help make the Gala a successful event.
: Through the run of the show.
Each team must have a Head to oversee the team and delegate and help execute responsibilities. While the team head is responsible for organizing and conducting sign-ups, each member is encouraged to become familiar with the team procedures available to team heads on Google Drive. The head makes sure all aspects of the job have been assigned and are completed. (Extra hours required.)
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